Kilimanjaro Live Limited is committed to safeguarding and respecting your privacy.

Introduction

This policy describes the types of personal information we collect when you sign up to our competition, how we may use that information and with whom we may share it. The notice also describes the measures we take to protect the security of your personal information. We also tell you how you can reach us to ask us to (i) access, change or not use the personal information you have provided to us, (ii) withdraw any consent you previously provided to us, (iii) tell us to stop communicating with you about our products, and (iv) answer any questions you may have about our privacy practices.

It is important that you read this privacy notice so that you are fully aware of how and why we are using your data. 

By signing up to this competition you are accepting and consenting to the practices described in this policy.

Who are we?

Kilimanjaro Live Limited of 100 Grays Inn Road, London WC1X 8AL is the controller responsible for this mailing list.

We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, please contact the DPO as specified in the “How to contact us” section below.

What information do we collect?

When you sign up to this competition, we ask for information such as your first name, last name, email address, postcode and place of residence/work/study, as well as certain biographical information (only to the extent that it is relevant for the competition).

We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

How do we use personal information?

We use this information to select a winning entrant of the competition.

When do we share personal data?

We do not sell or otherwise disclose personal information about anyone signing up to the competition, except as described here.

How do we secure personal data?

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. For example, all information you provide to us is stored on our secure servers. In addition, we limit access to your personal data to those employees who have a business need to know, and the independent judge of the competition. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. 

Unfortunately, however the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.

How long do we keep your personal data for?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Your rights in relation to personal data

You have a number of rights in relation to your information under data protection laws. The right to:

• Request access to your personal data.

• Request correction of your personal data.

• Request erasure of your personal data.

• Right to withdraw consent.

If you wish to exercise any of the rights set out above, you may contact us as specified in the “How to contact us” section below. 

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

You may also choose not to receive marketing communications from us by clicking on the unsubscribe link in our marketing emails or contacting us as specified in the “How Do You Contact Us” section below. 

How to contact us?

If you have any questions or comments about this policy, or if you would like us to update information we have about you or your preferences, please contact us at info@christmasatwollaton.org